Executive Assistant Office Manager Job at Voy Ventures, Menlo Park, CA

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  • Voy Ventures
  • Menlo Park, CA

Job Description

Job Description

An established venture capital firm with over $10B in assets under management is seeking a highly organized Executive Assistant to support 2 Managing Partners and help oversee the smooth operations of the office.

Role Highlights

  • $100-135k base + target bonus of 20%
  • Non-Exempt (OT Qualified but expected working hours is only 40 per week)
  • Monday & Friday WFH
  • Comprehensive benefits including fully covered medical for employees+dependants, 5% match on 401(K), LIfe & Disabilty Insurance and generous PTO (~22 days plus 12 paid holidays), plus other perks like catered lunches, pet insurance, commuter benefits, wfh allowance etc

What You’ll Do

  • Manage calendars, travel itineraries, and expense reports for 2-3 Senior Partners
  • Serve as the primary point of contact for executives and external stakeholders
  • Coordinate onsite meetings, conferences, and events (including catering and logistics)
  • Oversee office systems (automated lunch/snack ordering, mail & deliveries, vendor coordination)
  • Support firmwide events and special projects
  • Identify and implement process improvements to streamline workflows

What We’re Looking For

  • 4+ years of experience as an Executive Assistant, ideally supporting senior executives
  • Strong organizational and time-management skills
  • Proficiency in Microsoft Office Suite
  • Ability to manage sensitive information with discretion
  • Hospitality mindset and ability to create a professional, welcoming environment
  • Prior experience in investment management, venture capital, or private equity is a plus

Job Tags

Work at office, Work from home, Monday to Friday,

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