Job Description

Job Description

Executive Assistant and Office Manager (Part-Time)

Location: Austin, TX (near Bee Cave; on-site, with some flexibility)

Company: Biotech-Focused Hedge Fund

About Us

We are a specialized investment firm focused on the biotechnology sector. Our team combines deep scientific and financial expertise to identify and invest in transformative healthcare opportunities. We are seeking a highly organized and proactive Part-Time Executive Assistant and Office Manager to support our team and ensure smooth day-to-day operations. This role offers a growth path to take on some Investor Relations (IR) responsibilities and, over time, expand to a full-time position.

Responsibilities

• Calendar & Meeting Coordination : Manage and optimize schedules for the partner, including arranging internal/external meetings, calls, and travel as needed
• Client & Counterparty Hosting: Serve as host for in-office meetings; greet and engage clients/LPs, portfolio companies, bankers, lawyers, and other guests; coordinate room set-up, AV, catering, and a polished environment
• External Relations: Act as a professional point of contact for clients and companies; handle correspondence, meeting follow-ups, and light relationship coordination (e.g., NDAs, bios, logistics)
• Event Planning & Offsites: Plan and execute investor/LP meetings, team events, board dinners, and corporate retreats/offsites (venues, travel/hotels/transportation, budgets, vendor management, agendas, and on-site execution)
• Investor Relations Support (Growth Opportunity): Maintain/update CRM and contact lists; coordinate LP outreach and meeting logistics; prepare meeting briefs; support quarterly updates and investor communications; assist with diligence/data room organization and fundraising/event logistics. Training provided
• Office Coordination : Oversee general office upkeep, supplies, and vendor coordination to maintain a professional and efficient environment
• Administrative Support : Assist with expense tracking, document preparation, and filing systems
• Ad Hoc Projects : Tackle miscellaneous projects and tasks that arise in the fast-moving environment of a hedge fund

Qualifications

• Prior experience as an Executive Assistant or in high-end hospitality/luxury service (e.g., boutique hotel, private club, concierge, or event planning) with demonstrated client-facing responsibilities
• Strong organizational and time-management skills; ability to juggle multiple priorities with discretion and professionalism
• Proficiency with Microsoft Office (or Microsoft 365); familiarity with Zoom/Google Workspace a plus
• Excellent written and verbal communication skills
• High attention to detail and a proactive, solutions-oriented mindset
• Bachelor’s degree preferred but not required

Role Details

• Schedule: Part-time (approximately 20-25 hours per week, with potential flexibility)
• Growth Path: Opportunity to expand responsibilities in Investor Relations and transition to full-time as the role and firm’s needs grow
• Compensation: Competitive hourly rate, commensurate with experience and scope of responsibilities
• Location: Based in Austin, TX near Bee Cave. Some tasks may be handled remotely, but regular in-person availability is required

Why Join Us?

This is an opportunity to work closely with experienced investors in a growing hedge fund, gain exposure to the cutting edge of biotech innovation, and contribute meaningfully to a dynamic, intellectually driven environment.

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